Backup Gmail Emails to Hard Drive – 100% Verified Solution

Sometimes, it happens that we accidentally delete some important emails and thus it troubles us a lot. But if we already have a backup of all the emails, there is no need to worry. Thus, backing up Gmail emails to a hard drive plays a crucial role in our lives. Also, with backup, you can have plenty of storage space in your Gmail.

What is the Need to Backup Gmail Emails to Hard Drive?

Let’s discuss all the need that compels the user to save Gmail to hard drive:

• In case of accidental deletion of some crucial emails, backup can become a savior for the users.
• If you run out of storage space, backup becomes even more crucial.
• Also if you are exporting Gmail emails to hard drive, you can even access it offline.
• There are chances that your Gmail might be hacked, so in this case backing up emails to a hard drive is significant

Backup Gmail to External Hard Drive – A Complete Guide

In this section, we will discuss a complete guide on how to backup Gmail emails to hard drive. We will first go through some manual methods and then at the end, we will explore a professional tool.

How to Backup Gmail Emails With Attachments to External Hard Drive?

Let’s discuss all the manual methods one by one:

#1 Use Google Takeout to Backup Gmail to Local Drive

1. First of all, sign in to your Google account by using your email address and password.
2. Now, choose the option Manage your account.
3. Then, click on the Data and Personalization option.
4. Once you have opted for Data and personalization, then scroll down and choose Download your data option.
5. Later, deselect all the options except the mail feature.
6. Further in the Mail Content Options, deselect all the items except the “Include all messages in the Mail” option.
7. Afterwards, choose the Next Step option.
8. From the drop-down menu, click on the Send download link via email option.
9. Now, choose the File type and Size.
10. After that, hit the Create Export option.
11. Now, the export process status will be displayed here.
12. Also, you will receive a confirmation email once the process is completed.
13. Once the export process is successful, you will receive an email with a link to download.
14. Click on the download option and you are done.

#2 Use MS Outlook to Save Gmail to Hard Drive

Before following the below steps make sure that you have linked your Gmail account to MS Outlook.

1. First of all, select the desired email you want to backup and hit the File tab.
2. Further, from the menu click on the Save As option.
3. Later, decide a preferred location to save the email and then click on the Save option.
4. Now, your email will be saved in .msg format.

#3 Use the Print option to Backup Gmail to External Hard Drive

1. First, open your Gmail by entering your email ID and password.
2. Now, select the desired mail you wish to back up.
3. Further, click on the specific email, and then from the three-dot icon choose the Print option.
4. Later, opt for Microsoft Print to PDF option.
5. Now, enter the file name and hit the Save button to end the process.

Limitations of the Manual Method

Let’s figure out some of the limitations faced by users of the manual method:

• The steps of this method take too much time.
• You must have a basic tech knowledge.
• Also, it is very lengthy and complicated to understand.
• The manual method can’t give the desired output all the time.
• There are chances that you might lose your data during the migration process.

Professional Tool to Backup Gmail to Hard Drive

Gmail Email Backup Software is one of the most reliable tools for downloading Gmail emails to hard drive. It allows to backup of Gmail email items like Calendar, Contacts, and Photos easily. This tool enables you to directly convert Gmail to PDF and various other file formats. With the help of this software, you can easily remove duplicate emails. You can also backup your Gmail emails even without attachments. Moreover, it migrates email without hampering the original data hierarchy.

Steps to Export Gmail Emails to Hard Drive Using Tool

Let’s backup Gmail emails to hard drive by following the below steps:

1. First of all, install and then run the Gmail backup tool on your PC or laptop.
2. Now, enter your email address and password to move further.
3. Later, click on Sign in with Google option and hit the Next button.
4. Further, from the list of mailbox folders, select the folders that you want to migrate.
5. Afterward, either pick the Save in File format option or the Migrate in Email client option.
6. Once you have selected the desired email client or file format, then hit the Convert button.
7. Now specify the desired saving location to the hard drive and you’re done.

To Wrap Up

Gmail offers only 15 GB of free storage space and because of that numerous users want to backup Gmail emails to hard drive to free some space. Thus, in this blog, we have discussed the best methods to migrate Gmail to your local drive easily. Both the manual method and a professional tool are briefly explained in this guide. As per IT professionals and our recommendation, a professional tool is the best choice that you should go for. However, you can choose any of the methods according to your wish.

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