How to Save Backup of Office 365 Mailbox by using Office 365 Backup Solution?

This guide explains the methods for email backup using Office 365 backup solution. Email backup is one of the most important ways to ensure business continuity and data safety. it is also one of the most neglected practices. Email Backup in Office 365 is a means of data protection. Backing up secures data by copying it to any type of external storage. While items are corrupted, deleted, or, changed having their copies gives an opportunity to recover the lost data. You can also restore earlier versions of documents. The main goal of a backup is to prevent data loss. 

So, We are here to discuss the query “How to Backup Office 365 Emails?”. In this write-up, you will learn all about Backup Office 365 Emails manually or using a professional tool. Let us understand what are circumstances in which user need to backup Office 365 mailboxes.

Why back up Office 365 mailboxes?

Office 365 provides the facility to transfer emails, personal information, contracts, invoices and all kinds of important documents. Unfortunately, at some point, all emails can be subject to unexpected data corruption or loss. Email data can be damaged or deleted in many ways:

• Deleted by Mistake – sometimes, for example, when a user declutters their mailbox, some important emails can be deleted by mistake. 
• Deleted Intentionally – probably nobody likes to think about this option, but it is possible for employees to delete important emails on purpose. As a result, they can harm the entire company.
• A hardware malfunction or system crash – accidents happen, and sometimes, for no apparent reason, data stored in emails can get corrupted beyond repair. 
• Malicious software – The cybersecurity market is doing its best to protect computers from viruses and other malicious software, but there is always a chance that a virus attack can cause much damage.

Manual Method to Backup Office 365 mailboxes

The first and the most important thing you need to know about Office 365 mailboxes is that there is no direct option present to back them up. You need to archive data and to recover it in case of loss. However, these are not the backup solutions that provide the functionalities that the third party software gives. 

The most common way to back up Office 365 mailboxes is to export them to PST files. Mind that although it might look like the cheapest way to back up emails and other Office 365 items to local storage, but it is far from being reliable. 

Why Should You Use Professional Solution?

Although a manual solution is available to backup office 365 emails, there is no guarantee of whether it works or not. A professional solution is always the best way to backup emails. There are many vendors in the online marketplace that provides Office 365 backup Solution, and SysinfoTools is one of them.

Office 365 Backup Solution

The Office 365 Backup Solution from Sysinfotools is designed to create a backup of Office365 emails into PST, MBOX, EML, and other formats that can be later on imported to their respective email clients like Thunderbird, Windows Live Mail, and Outlook. You can also export all the emails from Office 365 to Hotmail, Yahoo Mail, and Gmail. This tool can also be used to Add PST files and import emails into their Office 365 account with the help of this tool. There are a lot of other features like the Naming Convention, Date Range Filter, and Self-Instructive GUI.

Download Office 365 Backup and Restore

It is very easy to use this Office 365 Backup Tool. It contains an easy user-interface so that even a non-technical user can use this software with ease. No prior technical expertise is required here. First, you need to download the software from the official website of Sysinfotools.

How to Backup Office 365 Emails?

Once you have downloaded the software, you need to run the exe to install it on your computer. The software installation is so easy, and it hardly takes a couple of minutes. Once you have successfully installed the software on your system, double-click it to launch the Office 365 Backup software and follow the steps shown below:

• Select Backup Option.

• Enter the username and password of your O365 account.

• Afterward, select the File Format in which the Office 365 Emails to be saved.

• Now use Data Range Filter and Naming Convention Option in Emails. 

• At the completion of the process, the user will receive a confirmation message.

Conclusion

In the above article, We have explained almost everything that you need to understand about Office 365 Backup Solution. If you looking for the manual method to take the backup of Office 365 mailbox then you can try it. And if you are looking for the most effective and easiest way to backup your Office 365 emails, you should consider using the Office 365 Backup and Restore Tool recommended in the article. The choice is yours.

You can also read the post:

How to backup Office 365 Mailbox to PST?

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